PRIVACY POLICY FOR WiFiCopy-SimpleShare

Effective Date: January 1, 2025
Last Updated: October 10, 2025
Version: 1.8

1. INTRODUCTION

This Privacy Policy describes how WiFiCopy-SimpleShare ("the Application", "we", "us", or "our") collects, uses, stores, and protects information when you use our Windows file sharing management software.

Developer: Keith Neilson
Contact: support@wificopy.app

By installing and using WiFiCopy-SimpleShare, you acknowledge that you have read and understood this Privacy Policy and agree to its terms.

2. INFORMATION WE COLLECT

2.1 Information Collected Locally

WiFiCopy-SimpleShare operates primarily as a local application on your Windows computer. The following information is collected and stored locally on your device only:

System Information

Computer hostname
Fully Qualified Domain Name (FQDN)
Local IP address(es)
Network profile information (Public/Private/Domain)
Network connectivity status

User-Provided Information

Folder paths you choose to share
Share names you create
Usernames for share access
Passwords (stored securely using Windows credential management)

Application Settings

User interface preferences (theme, column widths)
Window size and position
Application configuration settings

Security and Audit Logs

Share creation and deletion events
Password reset attempts
Rate limiting events
Security-related operations
Error messages and diagnostic information

These logs are stored in the Windows Event Log (Application log) under the source "WiFiCopy-SimpleShare".

2.2 Information NOT Collected

WiFiCopy-SimpleShare does NOT collect, transmit, or store:

❌ The contents of your shared files or folders
❌ File names or directory structures
❌ Personal documents or data within shared folders
❌ Browsing history or usage patterns
❌ Information about users accessing your shares
❌ Any data transmitted over the network during file sharing
❌ Telemetry or analytics data
❌ Crash reports (unless manually submitted by you)

3. HOW WE USE YOUR INFORMATION

3.1 Local Processing Only

All information collected by WiFiCopy-SimpleShare is processed and stored locally on your computer. We use this information to:

Provide Core Functionality: Create and manage Windows network file shares
User Authentication: Create and manage local Windows user accounts for share access
Network Configuration: Configure Windows Firewall rules and network discovery settings
Security Monitoring: Log security-relevant events for audit purposes
Application Preferences: Remember your UI settings and preferences
Error Handling: Display appropriate error messages and diagnostic information

3.2 No Remote Transmission

WiFiCopy-SimpleShare does NOT transmit any information to remote servers, third parties, or the developer. The application operates entirely offline and does not require an internet connection.

4. DATA STORAGE AND SECURITY

4.1 Local Storage

All data is stored locally on your Windows computer in the following locations:

Application Settings: Windows Registry (HKEY_CURRENT_USER\Software\SimpleShare)
Security Logs: Windows Event Log (Application log, source: "SimpleShare")
User Credentials: Windows Local Security Authority (LSA) and Security Account Manager (SAM)
Share Configurations: Windows Management Instrumentation (WMI) database

4.2 Security Measures

WiFiCopy-SimpleShare implements multiple security measures to protect your information:

Password Security

Passwords are handled using SecureString to minimize exposure in memory
Passwords are immediately zeroed out after use
No passwords are stored in plain text
Windows manages password hashing and storage using industry-standard methods

Input Validation

All user inputs are validated and sanitized
Path traversal protection prevents unauthorized directory access
System directories cannot be shared
Share names and usernames are validated for security

Rate Limiting

Share creation limited to 10 per minute
Minimum 5 seconds between share creations
Minimum 3 seconds between share deletions
Password reset attempts limited to 5 per 10-minute window
15-minute lockout after exceeding password reset attempts

Audit Logging

All security-relevant events are logged to Windows Event Log
Failed authentication attempts are recorded
Rate limit violations are logged
Administrative actions are tracked

Network Security

Automatic detection of public vs. private networks
Warnings displayed when connected to public networks
Firewall rules configured to allow SMB traffic only
No external network communication

4.3 Administrator Privileges

WiFiCopy-SimpleShare requires administrator privileges to:

Create and manage Windows network shares
Create and modify local user accounts
Configure Windows Firewall rules
Enable network discovery services
Write to Windows Event Log

These privileges are used only for the intended functionality and are not used to access or transmit your personal data.

5. DATA SHARING AND DISCLOSURE

5.1 No Third-Party Sharing

WiFiCopy-SimpleShare does NOT share, sell, rent, or disclose any information to third parties. All data remains on your local computer.

5.2 Network File Sharing

When you create a file share using WiFiCopy-SimpleShare:

The shared folder becomes accessible to users on your local network
Access is controlled by the username and password you specify
Other users on your network can access only the folders you explicitly share
You are responsible for managing who has access to your shares

5.3 Legal Requirements

As WiFiCopy-SimpleShare does not collect or transmit data to the developer, there are no circumstances under which we would disclose your information to law enforcement or government agencies. Any legal requests would need to be directed to you as the computer owner.

6. YOUR RIGHTS AND CHOICES

6.1 Data Access and Control

You have complete control over all data used by WiFiCopy-SimpleShare:

View Settings: All settings are stored in the Windows Registry and can be viewed using regedit
View Logs: Security logs can be viewed in Windows Event Viewer (Application log)
Delete Settings: Uninstalling the application or deleting the registry key removes all settings
Manage Shares: You can remove any share at any time through the application
Manage Users: Local user accounts can be managed through Windows User Management

6.2 Data Deletion

To completely remove all data associated with WiFiCopy-SimpleShare:

Remove All Shares: Use the application to remove all active shares
Delete User Accounts: Use Windows User Management to delete created user accounts
Uninstall Application: Uninstall WiFiCopy-SimpleShare through Windows Settings
Delete Registry Settings: Delete HKEY_CURRENT_USER\Software\SimpleShare
Clear Event Logs: (Optional) Clear SimpleShare entries from Windows Event Log

6.3 Opt-Out

As WiFiCopy-SimpleShare does not collect telemetry or transmit data, there is no opt-out required. The application operates entirely locally.

7. CHILDREN'S PRIVACY

WiFiCopy-SimpleShare is not directed at children under the age of 13. We do not knowingly collect personal information from children. The application is designed for use by system administrators and users with administrator privileges.

8. INTERNATIONAL USERS

WiFiCopy-SimpleShare is designed for use worldwide. All data processing occurs locally on your computer, regardless of your location. No data is transferred internationally.

If you are located in the European Economic Area (EEA), United Kingdom, or other regions with data protection laws, please note:

You have the right to access, correct, and delete your data (all stored locally)
You have the right to data portability (export your settings from the registry)
You have the right to object to processing (simply don't use the application)
No data is transferred outside your computer

9. THIRD-PARTY SERVICES AND INTEGRATIONS

9.1 Windows Operating System

WiFiCopy-SimpleShare integrates with Windows operating system components:

Windows File Sharing (SMB/CIFS): Standard Windows protocol for file sharing
Windows User Management: Local user account creation and management
Windows Firewall: Firewall rule configuration
Windows Event Log: Security and diagnostic logging

These are standard Windows features and are subject to Microsoft's privacy policies.

9.2 No External Services

WiFiCopy-SimpleShare does NOT integrate with:

Cloud storage services
Analytics platforms
Advertising networks
Social media platforms
Update servers (updates distributed through Microsoft Store only)

10. UPDATES AND CHANGES TO THIS POLICY

10.1 Policy Updates

We may update this Privacy Policy from time to time to reflect changes in:

Application functionality
Legal requirements
Security practices
User feedback

10.2 Notification of Changes

When we make material changes to this Privacy Policy:

The "Last Updated" date at the top will be revised
The version number will be incremented
Changes will be documented in the application release notes
Users will be notified through the Microsoft Store update mechanism

10.3 Continued Use

Your continued use of WiFiCopy-SimpleShare after any changes to this Privacy Policy constitutes your acceptance of the updated policy.

11. SECURITY INCIDENT RESPONSE

11.1 Local Security

As WiFiCopy-SimpleShare operates entirely locally and does not transmit data:

There is no risk of data breaches involving remote servers
Your data security depends on your computer's security
We recommend keeping Windows updated and using antivirus software

11.2 Vulnerability Reporting

If you discover a security vulnerability in WiFiCopy-SimpleShare, please report it to:

Email: support@wificopy.app
Subject Line: "Security Vulnerability Report - WiFiCopy-SimpleShare"

We take security seriously and will respond to verified reports promptly.

12. DATA RETENTION

12.1 Application Data

WiFiCopy-SimpleShare retains data only as long as:

The application is installed on your computer
You maintain active file shares
You keep user accounts created by the application

12.2 Event Logs

Windows Event Log entries are retained according to your Windows Event Log settings (typically 30 days by default, but configurable).

12.3 Uninstallation

Upon uninstallation:

Application settings remain in the Windows Registry (can be manually deleted)
User accounts created by the application remain (must be manually deleted)
File shares remain active until explicitly removed
Event log entries remain according to Windows retention settings

13. COMPLIANCE

13.1 Regulatory Compliance

WiFiCopy-SimpleShare is designed to comply with:

GDPR (General Data Protection Regulation): EU data protection law
CCPA (California Consumer Privacy Act): California privacy law
PIPEDA (Personal Information Protection and Electronic Documents Act): Canadian privacy law

As all data is stored locally and not transmitted, compliance is straightforward.

13.2 Industry Standards

WiFiCopy-SimpleShare follows security best practices including:

Secure password handling (SecureString, immediate zeroing)
Input validation and sanitization
Principle of least privilege
Audit logging
Rate limiting and brute force protection

14. CONTACT INFORMATION

If you have questions, concerns, or requests regarding this Privacy Policy or your data:

Developer: Keith Neilson
Email: support@wificopy.app
Application: WiFiCopy-SimpleShare (WiFiCopy)
Website: wificopy.app

Response Time: We aim to respond to privacy inquiries within 5 business days.

15. ACKNOWLEDGMENT AND CONSENT

By installing and using WiFiCopy-SimpleShare, you acknowledge that:

You have read and understood this Privacy Policy
You consent to the collection and use of information as described
You understand that all data is stored locally on your computer
You are responsible for the security of your computer and network
You understand the risks of network file sharing
You will use strong passwords and appropriate security measures

16. ADDITIONAL INFORMATION

16.1 Open Source and Transparency

While WiFiCopy-SimpleShare is proprietary software, we are committed to transparency:

This Privacy Policy clearly describes all data collection and usage
No hidden data collection or transmission occurs
The application can be monitored using Windows network tools to verify no external communication

16.2 User Responsibility

When using WiFiCopy-SimpleShare, you are responsible for:

Securing your computer and network
Managing user accounts and passwords
Controlling access to shared folders
Complying with applicable laws and regulations
Respecting the privacy of others when sharing files

16.3 Network Privacy

Remember that when you share files on a network:

Other users on your network can access shared folders
Network administrators may be able to monitor network traffic
Shared files are transmitted unencrypted over SMB/CIFS (unless you enable SMB encryption in Windows)
You should only share files on trusted networks

17. DEFINITIONS

Local Storage: Data stored on your computer's hard drive or in Windows system databases
Network Share: A folder made accessible to other computers on a network
SMB/CIFS: Server Message Block / Common Internet File System - Windows file sharing protocol
Personal Data: Any information relating to an identified or identifiable person
Processing: Any operation performed on data, including collection, storage, and use

18. DISCLAIMER

This Privacy Policy applies only to WiFiCopy-SimpleShare. When you share files using WiFiCopy-SimpleShare:

Files are transmitted using Windows file sharing protocols
Microsoft's privacy policies may apply to Windows components
Your network provider may have access to network traffic
Other applications on your computer may access shared folders

We are not responsible for the privacy practices of:

Microsoft Windows
Your network provider
Other applications on your computer
Users accessing your shared files

SUMMARY

What we collect: System information, share configurations, and settings (all stored locally)
What we DON'T collect: File contents, personal documents, or any data transmitted to remote servers
Where data is stored: Locally on your Windows computer only
Who has access: Only you (and anyone with access to your computer)
How to delete: Uninstall the application and delete registry settings

Bottom Line: WiFiCopy-SimpleShare is a privacy-respecting application that operates entirely on your local computer with no external data transmission.

END OF PRIVACY POLICY

For the most current version of this Privacy Policy, please check the application documentation or contact support@wificopy.app.